global mobility tools and solution for international assignment

Tools to optimize global mobility programs

January 23, 2024 |

Global mobility programs play a crucial role in today’s interconnected business landscape, enabling organizations to deploy talent across borders and drive international growth. However, managing the complexities of these programs, including tracking expenses, coordinating assignments, and retrieving essential documents, can be a daunting task without the right tools and systems in place. That’s where comes in, providing a centralized platform and a suite of features designed to optimize global mobility processes.

In this guide, we will explore the key tools to consider for a successful global mobility program.

I. Document Sharing

One of the significant challenges in global mobility programs is the timely retrieval of documents from expatriates and suppliers. The traditional method of requesting and transmitting documents can be time-consuming and prone to delays. However, with’s document management feature, this process is simplified, ensuring a quick and efficient exchange of information.

1. Document Requests: The tool offers a user-friendly interface that enables HR professionals to request the necessary documents directly from expatriates. This eliminates the need for back-and-forth email communication and minimizes delays in document retrieval.

2. Secure Document Sharing: Security is paramount when handling sensitive information. provides a secure and encrypted channel of communication for sharing documents with both expatriates and suppliers to keep the process operational without delays. Also ensuring confidentiality and reduces the risk of data breaches compared to conventional email exchanges.

3. Efficient Collaboration: By streamlining the document retrieval process, promotes seamless collaboration between clients and service providers. The platform facilitates the exchange of information, ensuring that all parties have access to the necessary documents, ultimately enhancing efficiency and reducing delays.


II. Supplier Process Tracking

Managing multiple service providers and tracking the progress of assignments can be challenging, leading to communication breakdowns and operational inefficiencies.’s supplier process tracking feature addresses these challenges by providing real-time insights into the status of assignments and enabling better coordination between HR teams and service providers.

1. Real-Time Visa, Immigration, EOR, Moving and Relocation Process Insights: HR teams gain real-time visibility into the progress of assignments. This allows them to track visa applications, work permits, accommodation processes, and more, eliminating the need for manual follow-ups and providing a comprehensive overview of each assignment.

2. Task Assignment and Management: The platform enables HR professionals to assign tasks to service providers and expatriates directly within the system. This streamlines the assignment process and ensures that all stakeholders are on the same page, reducing miscommunication and delays.

3. Process Duration Forecasting: A to allow HR teams to set process durations for each assignment, providing an estimate of how long the process is expected to take. This forecasting feature helps organizations plan and allocate resources effectively, improving overall assignment management.

III. Document Expiration Reminder

Maintaining compliance with document expiration dates is crucial in global mobility programs. Failure to renew necessary documents on time can lead to legal issues and disrupt the smooth execution of assignments.’s document expiration reminder feature helps organizations stay on top of document renewals, minimizing the risk of non-compliance.

1. Automated Expiration Notifications: sends automated reminders to HR professionals, expatriates, and service providers when documents are nearing their expiration dates. This proactive approach ensures that renewals are not overlooked and prevents last-minute scrambles to meet deadlines.

2. Document Repository and Tracking: The platform serves as a centralized repository for all assignment-related documents, including expatriate profiles, permits, visas, and more. HR teams can easily track the validity of each document, ensuring compliance and facilitating timely renewals.

3. Compliance Reporting: provides comprehensive reporting capabilities, allowing HR teams to generate compliance reports on document expiration dates. These reports help organizations assess their compliance status, identify potential issues, and take proactive measures to address them.



IV. Assignment Costs Management

Managing assignment costs is a critical aspect of global mobility programs. Organizations need real-time visibility into expenses associated with each case to make informed financial decisions.’s assignment costs management feature simplifies expense tracking, empowering organizations with financial transparency and control.

1. Centralized Expense Tracking: The platform offers a centralized repository for sorting and tracking expenses related to each assignment. HR teams can easily monitor and categorize expenses, providing a comprehensive breakdown of costs for better financial management.

2. Real-Time Insights: provides real-time insights into assignment expenses, enabling HR professionals to make informed decisions and control finances effectively. This feature eliminates the need for manual calculations and spreadsheets, saving time and reducing errors.

3. Approval Workflow: Managers can confidently approve assignments with’s streamlined approval workflow. The platform provides all relevant information on compensation, expenses, and assignment costs, allowing managers to make informed decisions with just a few clicks.


In today’s world, optimizing global mobility programs is essential for organizations to thrive and succeed. With’s suite of tools, including document generation, supplier process tracking, document expiration reminders, and assignment costs management, organizations can streamline their processes, enhance collaboration, and gain unparalleled visibility and control over their global mobility programs. By leveraging these tools, organizations can reimagine their global mobility programs, ensuring seamless operations, compliance, and an exceptional employee experience. Embrace the power of and unlock the transformative potential of a streamlined and efficient global mobility program.

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